How to Link Documents to Properties
MinRight lets you attach documents to your properties so everything is in one place. Instead of hunting through filing cabinets or folder trees on your computer, you link each document to the property it relates to.
What to Attach
Common documents worth linking:
- Deeds: the conveyance that transferred the minerals to you
- Leases: the signed lease agreement with the operator
- Division orders: signed copies showing your decimal interest
- Affidavits of heirship: filed copies documenting inheritance
- Royalty check stubs: scanned copies of payment statements
- Tax statements: ad valorem tax bills and payment receipts
- Correspondence: letters from operators, landmen, or attorneys
- Title opinions: if you have one from a landman or attorney
- Pooling orders: official orders from the state regulatory agency
How to Attach a Document
- Navigate to the property you want to attach the document to
- Click the Documents tab or section
- Click Add Document or the + button
- Browse to the file on your computer and select it
- The document is now linked to the property
MinRight supports common file types: PDF, images (JPG, PNG), Word documents, and more.
Where Documents Are Stored
Documents you attach stay in a folder on your computer that you designate in Settings. They are not copied into the database itself. MinRight stores a reference to each file's location.
This means:
- The documents stay as regular files on your hard drive
- You can still access them outside of MinRight if needed
- If you move the document folder, update the path in Settings
- Backup your document folder along with your MinRight database
For more on how MinRight handles your data, see our Your Data page.
Organizing Your Documents
A good practice is to scan or save digital copies of your paper documents and attach them as you go. When a new check stub arrives, scan it and attach it. When you sign a division order, scan the signed copy before mailing it back.
Over time, this builds a complete digital record alongside your physical binder. MinRight becomes the searchable index to everything you have.
Finding Documents Later
When you need a document, navigate to the property it belongs to and look in the Documents section. Everything attached to that property is listed there. No searching through folders or guessing which file name matches which property.